Moving Your Office to Another Location
Before you move your office to another location, there are several things you need to do to prepare your workspace. These steps include inventory, labeling, and organization. Taking the time to plan ahead will help you avoid confusion on moving day. You should also plan your workspace’s layout. Taking these steps before moving your office will make the process go more smoothly.
There are several factors to take into account when preparing for an office move. First, make sure everyone is on the same page. This means assigning department heads to oversee the various aspects of the move. Then, once the plan is in place, it’s time to start distributing the necessary information to everyone. This is an exciting time for the employees, and a good opportunity to gauge their feelings and respond to their questions.
You’ll need to disconnect all the equipment in your previous office. Ask your staff to turn off any equipment that doesn’t need to be turned on. You’ll also need to verify the functionality of all the equipment in the new space. For instance, you’ll want to verify that everyone’s phone numbers work properly. You’ll also want to test out the phone system and call forwarding, as well as set up the new network and check for connectivity issues. Finally, you’ll need to tell everyone how to set up their computers at the new location, so they don’t break anything in the process. Be patient and be sure to follow all instructions.
It is imperative to prepare an inventory before moving your office to a new location. This will help you communicate your moving requirements and identify which items you will need to leave behind and replace after moving. This process should begin at least three to four months before the move. In addition, you should begin shopping around for a moving company and choose one that offers the services you need.
It is important to measure everything, particularly the bulkiest items. These items may include conference room tables, large electrical equipment, and office furniture. You should also measure the technology, including printers, computers, and scanners.
Labeling is a key part of a smooth office move. A well-organized labeling system will ensure that all office furnishings and content are delivered to the new location in an orderly fashion. This can minimize confusion among the office move team and reduce the overall cost of the office move.
Color-coding is the easiest way to ensure that no employee is left wondering which item goes where. It also makes it easy to identify what room something is in. Color coding can also help you to differentiate items by their priority. For example, you can color-code computer equipment, files, and stations based on the priority of those items.
Communication with vendors and customers
If you’re planning to move your business to a new location, there are some things you should keep in mind. First of all, you should communicate your new location to your customers and vendors well in advance. Ensure that your email signature and phone numbers reflect the new location. Failing to do so can lead to confusion in the future. Another simple way to communicate your relocation is to send out postcards. They should state your new address, contact information, and the distance to your old location.
You should also send out a letter to your vendors, letting them know that your business is moving. The letter should thank the vendor for their services and express your hope that they’ll continue to provide them with the same service at the new location. You should also update your website and social media pages with the new address. In addition to this, you should share images of the new space with your customers.
About Dose Moving
Dose Moving and Storage started in a garage in 2014. With a Ford pickup truck and a rented Uhaul trailer, Dose made deliveries for consignment stores. One of the customers was so happy with her delivery that she asked if we would move her. We said sure! From that day forward, we were in the moving business.
Dose quickly decided that they would take everything that was wrong with the moving industry and change it. Dose patented our moving and wrapping techniques so that nothing would get damaged. Dose changed the pricing structure so that all rates were transparent and honest with no hidden or extra fees. Dose changed the hiring process and culture of the moving industry by paying our employees more than any other moving company. Dose only hires non-smokers and our employees must pass a federal background check and drug test.